Short-Term Mission Trip Toolkit

Covid-19 Mission Trip Planning Templates

Covid-19 mission trip planning looks a little different. These templates will help you account for aspects of your trip that may be affected by the pandemic. These templates are fillable PDFs, meaning you can download them to your computer and fill them in electronically or print them out. For best results, download them onto your computer. Open them from downloads. Then hover the mouse over the box to see what information goes into the box.

Get all the templates in your inbox

Host Travel Restrictions Template

Host organizations can fill in this outline of the regulations and restrictions for travel within their specific country/region, as well as safety policies and procedures.

Covid-19 Response Agreement (Domestic)

For domestic trips, use this document to create a plan for responding to travel restrictions, state or regional mandates, and team exposure to or development of symptoms of Covid-19.

Covid-19 Response Agreement (International)

For international trips, use this document to create a plan for responding to travel restrictions, country/regional mandates, and team exposure to or development of symptoms of Covid-19.

Cancellation and Refund Policy

Together with the host organization, outline processes for making decisions about cancellation/postponement of trips, and policies for refunds/deferral of funds.

Financial Agreement

Both host and sending organizations should agree to and sign this document containing your agreed upon financial policies and budget information.

Covid-19 Health Information

Provides information from the CDC about Covid-19 and how to protect yourself and others.

Covid-19 Daily Health Screening Form

Have participants monitor their health before, during, and after your mission trip by checking for symptoms each day. If symptoms are detected, follow your policy for reducing exposure risk and seeking medical care.

Covid-19 Participant Health Form

Have participants sign this form on the day of departure, stating that they are not experiencing symptoms of or aware of exposure to Covid-19.

Covid-19 Exposure Disclosure Form

Use this form to outline policies for host and sending organizations for sharing information about exposure to Covid-19 with the appropriate people.

Participant Safety Commitment Form

Have participants sign this form agreeing that they have been informed of and agree to abide by the safety policies outlined by your host and your team leaders.

Mission Team Leadership Plan

Use this document to assign leadership responsibilities and secondary leaders. This is especially important to have in place if one of your leaders is sick or if your team needs to split into multiple groups.

Want to save these templates for later?